Administration Assistant
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Job no: 492412
Work type: Full Time
Location: Adelaide
Categories: Administration
An excellent opportunity exists for an experienced Administration Assistant, reporting to the Centre Manager, who will assist with the management of this highly successful shopping centre. Working for a well-respected global property organisation, we are seeking an enthusiastic and resourceful professional who can respond to changing priorities and possesses a positive 'can do' attitude.
The successful candidate will demonstrate a customer service oriented approach and take pride in maintaining a professional image. The ability to work autonomously and a willingness to assist others will be essential. An adaptable and pro-active approach will see the successful candidate becoming fully involved in the business and allow you the opportunity to develop within this role.
The key responsibilities will include:
- Creating Purchase Orders and Reconciliation of Statements through the accounting system
- Assist with the contractor inductions and enquiries, along with the paperwork applications
- Prepare monthly team meeting minutes with Services manager sign off
- Type retailer memos as requested
- Coordinate meetings for team members as requested
- Undertake ad-hoc administration duties as along with undertaking works as directed by the Operations team
- Ensure operations filing is completed in an accurate and timely manner to improve efficiencies and expedite information retrieval as required
- Assist with tenant’s queries and complaints and ensure all operational complaints are recorded in the tenant complaints register
- Take accurate incoming messages from calls and action as required
- Participation in team meetings and WHS training
To be successful in this role you will have:
- Minimum 2 years’ experience working in Administration/Office Management in a retail shopping centre or similar environment
- Exceptional organisational and time management skills with a proactive attitude
- Excellent written and verbal communication skills
- A proven ability to adapt and learn quickly
- The ability to work independently and initiative to drive personal productivity
- Intermediate skills in Microsoft Office
- Advanced interpersonal, communication and customer service skills
If property is your passion, Savills is all about the people behind the property. Sound like you? savills.com.au/careers
Advertised: Cen. Australia Daylight Time
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