An excellent opportunity exists for an experienced Administration Assistant, reporting to the Centre Manager, who will assist with the management of this highly successful shopping centre.  Working for a well-respected global property organisation, we are seeking an enthusiastic and resourceful professional who can respond to changing priorities and possesses a positive 'can do' attitude.  
 
The successful candidate will demonstrate a customer service oriented approach and take pride in maintaining a professional image. The ability to work autonomously and a willingness to assist others will be essential. An adaptable and pro-active approach will see the successful candidate becoming fully involved in the business and allow you the opportunity to develop within this role.

The key responsibilities will include: 

• Creating Purchase Orders and Reconciliation of Statements through the accounting system
• Assist with the contractor inductions and enquiries, along with the paperwork applications
• Prepare monthly team meeting minutes with Services manager sign off
• Type retailer memos as requested
• Coordinate meetings for team members as requested
• Undertake ad-hoc administration duties as along with undertaking works as directed by the Operations team
• Ensure operations filing is completed in an accurate and timely manner to improve efficiencies and expedite information retrieval as required
• Assist with tenant’s queries and complaints and ensure all operational complaints are recorded in the tenant complaints register
• Take accurate incoming messages from calls and action as required
• Participation in team meetings and WHS training

To be successful in this role you will have: 

• Minimum 2 years’ experience working in Administration/Office Management in a retail shopping centre or similar environment
• Exceptional organisational and time management skills with a proactive attitude
• Excellent written and verbal communication skills
• A proven ability to adapt and learn quickly
• The ability to work independently and initiative to drive personal productivity
• Intermediate skills in Microsoft Office
• Advanced interpersonal, communication and customer service skills

If property is your passion, Savills is all about the people behind the property. Sound like you? savills.com.au/careers